Lakes Softball League BY-LAWS

 

These rules represent the basis upon which the Lakes Softball League, Lake County, Florida operates.

 

Effective: 05/30/2025

 

 

I. NAME OF ORGANIZATION

 

The name of this organization shall be the Lakes Softball League (referred to hereafter as “the league”).

 

II. PURPOSE

 

This organization provides an opportunity for senior players to participate in a competitive and recreational softball league, with a focus on safety and friendly competition. The league is dedicated to Good Sportsmanship, Exercise, and Camaraderie with fellow senior athletes.

 

III. COMPOSITION

 

The league shall be composed of several communities, each of which shall provide one or more teams. Teams may be grouped into divisions, according to performance potential. Each team shall establish a roster of eligible players.

 

IV. FUNDING

 

Each team shall be assessed an amount to be determined annually by the Board of Directors. These funds shall be used for league expenses such as awards, balls and the like for tournaments, and office-related expenses. No remuneration shall be given to any individual, nor shall the league pay rent for any field used by league teams for any reason.

 

V. LEAGUE OFFICERS

 

A. The league shall elect a President, Vice President, Secretary, and Treasurer.  These officers shall constitute an Executive Committee and may meet periodically as needed to make temporary decisions for the league (until a vote can be taken at a league meeting), discuss and study issues which affect the league, or for other reasons deemed necessary.

 

B. League officers shall be elected for staggered two year terms with elections being held at the postseason meeting by a vote of the Directors. A simple majority shall prevail Should a vacancy occur the Executive Committee shall appoint a replacement to serve until the next election. The first year the President and Treasurer shall each be elected to a two year term while the Vice President and Secretary shall each be elected to a one year term.  Thereafter all officers will be serving two year terms.

 

C. Responsibilities of League Officers

            1. President

                        a. Preside over all league meetings

                        b. Call special meetings deemed necessary

                        c. Approve reimbursement of monies for expenses incurred in the operation of the                                                          league

                        d. Prepare an agenda for all league meetings

                        e. Make emergency decisions for the league until a vote is taken at a league meeting

                        f. Establish and staff committees as deemed needed. A committee’s size will be determined by the                               President.

                        g. Serve as ex officio member of all league committees. He may delegate such                                                              membership to the Vice President.

                        h. Provide general oversight to all league operations

 

            2.  Vice President

                        a. Handle all duties of the President in his absence

                        b. Assist the  President in the completion of his duties.

                        c. Oversee any matters and/or committees developed for rules, rules interpretations, or rules                                        violations.

 

           3. Secretary

                        a. Keep and retain accurate minutes from all meetings

                        b. Oversee the development of league schedules.

                        c. Handle all league correspondence

                        d. Assist with keeping records and league documents up to date

                        e. Oversee matters and/or committees related to roster and participant agreement                                                         (waiver) management.

 

            4. Treasurer

                        a. Collect and deposit all dues, fees, and other monies collected

                        b. Keep proper records of all incomes and disbursements

                        c. Publish a statement of all transactions at least annually or when required by the                                                          Directors or Officers

                        d. Remit all disbursements authorized by the President or Executive Committee

 

VI. BOARD OF DIRECTORS

 

An official spokesman for each approved team will be announced prior to first meeting of the year to serve as that team’s Director. He shall be the only person permitted to speak and vote on behalf of the team. In the event a Director is not present, a proxy may be named by him or his community, but notice must be in writing prior to the meeting.

 

VII. RESPONSIBILITIES OF BOARD OF DIRECTORS

 

A. Provide the league with all needed information

B. Take an active role in league discussions and votes, be them online or in meetings

C. Balance the interests of his team/community with the well-being of the entire league and league operations

D. Vote in all matters brought forth by the President or at any meeting or electronically if needed.

 

VIII.  MEETINGS

 

The league shall meet at least twice annually: before and after the season. A meeting can be conducted when two-thirds of the Directors are present. Unless otherwise stipulated, a simple majority will pass motions. Directors shall be given at least a 48 hour notice of any meeting. An email containing at least a draft agenda shall constitute notice as shall notification in minutes from an earlier general membership meeting.

 

At any time a simple majority of the Directors or of the Officers can call for a special meeting by notifying all concerned (Officers and Directors). Such a meeting shall be conducted within ten days of notification of the demand. A reason for the meeting must be stated when calling for such a meeting.

 

IX. AMENDMENTS

 

A.  These By-Laws become effective at the time they are officially approved by the Directors

B.  The By-Laws may be amended by a vote of two-thirds (2/3) of the Board of Directors after a one-month review period.